June 2017 Board Meeting Minutes

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Lake Chelan Rotary Club

Board Minutes June 8, 2017 at 4:00PM

Call to Order: 4:00PM

Attending Board Members: President Kevin Abel, Vice President Ty Witt and Treasurer Terry White. Directors: Sandy Calicoat, Kirk McGovern, Rick Nedrow and Phil Moller. Club Members: Tom Warren, Jan Fedor and Kelly Allen. Absent:  President-Elect Lester Cooper and Past President Jordana LaPorte

Approval of Board Minutes – Rick Nedrow made the motion to approve the May minutes as emailed. Phil Moller seconded. Motion carried.

Financial Report – Treasurer Terry White presented the financial report

Old Business

  1. Fundraiser Update: Jan Fedor shared he would have update at next Tuesday’s regular meeting regarding what our numbers looked like for the event. There was discussion to purchase tents and the possibility of changing the event from May to October.

Motion made by Kirk McGovern to change the venue date to the first weekend in October and was seconded by Phil Moller. Motion carried.

  1. Century Challenge – discussion that the Wenatchee ride is down 1/3 this year as well
  2. 100 Year Anniversary Rotary Park Project – discussion but still no decision on what this may look like

New Business

  1. Skate Park/Pump Tract Concept (Don Morse park) – Kelly Allen and Lester Cooper had visited the Leavenworth Club which recently had one built.  They have seen their youth coming out as well as visitors to take advantage of this new facility.  Kelly is trying to show support for our youth and to bring to the Chelan City Council for inclusion in the city’s next budget.  Looking also for private contributors.  In Leavenworth their Rotary Club contributed $10,000, Chamber of Commerce $10,000, plus the City contributed.  The cost looks to be about $20 per square foot.  Kelly is looking for $5000 to move forward with a design to be presented to the Council and asking for $1500 from Rotary. The $5000 will be applied to the cost of construction. A motion was made by Phil Moller and seconded by Kirk McGovern to give the $1500. Motion carried.
  2. Chelan High School FFA & 4H – $1000 – These funds were requested in order to provide the ability of many students to raise animals that do not have access to land or facilities, furthering their education in this area. A motion was made by Ty Witt and seconded by Terry White. Motion carried.

Sponsorship – no new requests

Membership proposals – Potential members presented to the board: Julio Talavera and Bonnie Campbell. A motion was made by Kirk McGovern to approve and seconded by Phil Moller. Motion carried.

Rotary Board Transition Dinner will be held June 15,2017 at Sorrentos at a cost of $45 per person

Director Reports

  1. Interact – Paula Fitzpatrick is the new Interact Teacher/Leader
  2. Attendance – Rick Nedrow reported that a list was given to Paul Gunn (Membership Chairperson) of the members who are not in attendance compliance
  3. Community Service – Ty Witt reported that there is low involvement and wants to see what we can do to improve

Good of the Order

  1. Tom Warren is transferring the flag for the Newsletter as of July 1st
  2. Kelly Allen talked about the fact that the “Old Chamber Office” is not being kept up by the city and was given the approval to approach the City regarding our Club maintaining the grounds with the idea that we do something there to display a Rotary presence, whether that be with emblem or something else to be determined.

Next Meeting July 13th, 4:00PM

Chamber Office

 

May 2017 Board Meeting Minutes

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Call to Order: 4:00pm

Board Members Present: Kirk McGovern, Rick Nedrow, Phil Moller, Les Cooper, Sandi Calicoat, Jordana LaPorte, Ty Witt, Terry White and Kevin Abel

Absent: Tiffany Gehring

Club Members Present:  Don Lloyd, Tim Hollingsworth, Bruce Hurst, Kelly Allen, Paul Gunn

Guests: Kerry Travers

Meeting called to order at 4:00

Kerry Travers and Don Lloyd requested time to present more information regarding the grant request made by the committee for Bach Fest earlier this year.  Kerry gave a historical perspective of the event and its continued growth as well as basic financial information regarding the costs associated with the event and where primary income and donations for the event come from.  Several questions and clarifications were answered and made for the board.  Kerry then excused herself from the meeting.

Approval of Board Minutes – Kirk McGovern made the motion to approve the April minutes, Terry White seconded the motion.  All were in favor, and the minutes were approved as submitted.

Financial Report – was presented by Terry White.

Lester Cooper made a motion to move the “Youth Exchange” bank account at Chase Bank (which has 1,188 in it) to the General Fund account at Washington Federal as there is no reason to have a separate bank account for this activity.  Sandy Calicoat seconded the motion, all were in favor, motion carried.  Terry White will proceed with the change.

Sandy Calicoat made a motion to approve the Financial Report, Lester Cooper seconded the motion.  All were in favor with Jordana LaPorte abstaining.  The Financials were approved as submitted.

Old Business:

  1. 5k Vineyard Run – Event is in 10 days, all is in order (as much as can be expected) and we are ready for the first go around.
  2. 100 Year Anniversary Project –

Bruce Hurst was asked to present and summarize our current options and challenges.  Currently, they are:

Option 1 – South Chelan property 3.5 acres, no permanent structure will be allowed, including foundations.  There is the ability to have water but not there yet.  Neither the City or the PUD has a budget for maintenance, but certainly have time to get into budgets.

Option 2 – Riverwalk Pavilion seating –  OK for maintenance if budget neutral.

Option 3 – Dog Park in Chelan Falls – currently not enough information, however a boy scout is trying to pursue this project for his Eagle Scout.

Option 4 – Lake Accesses –  currently not enough information

Option 5 – Pump Track – this project is being presented to the city and certainly has the potential for a partnership, however this project has hopes to be done in a short time frame.

Other considerations, suggestions that have made – Climbing wall (anything with safety issues would require a concessionaire); band shell in Don Morse Park (Riverwalk is not utilized that much); take on a portion of trail system.

Considering pros and cons of all, as well as timing the Board agreed that the PUD park in South Chelan still has the best potential, particularly as it could be done in stages as time and money allows.  Still need to work out maintenance budget with the City and specifics as to what can be “built” on the property.  Bruce was asked to continue researching this option.

Grant Requests:

Family Careers and Community Leaders of America  – Rick Nedrow made a motion and Terry White seconded that 750 be awarded, motion carried with all in favor.

Bach Fest –Kirk McGovern made a motion and Kevin seconded to fund the Bach Fest grant request.  Motion failed for lack of majority support.

NCW sports awards table sponsor (event sponsored by the Wenatchee North Rotary Club) – Sandy Calicoat moved that we sponsor a table – tickets to be donated to local high school athletes, Jordana LaPorte seconded, motion carried with all approving.

A copy of the 2015 Tax return for The Club was provided electronically to the Board prior to the meeting, Jordana discussed the highlights and answered questions.  Lester Cooper made a motion to approve the return for filing, Rick Nedrow seconded the motion, all approved with Jordana abstaining.  Kevin will sign the return for mailing.

There were no new membership proposals presented.

Tim Hollingsworth presented an update on the Youth Exchange Program, the committee currently consists of Jordana LaPorte as YEO, Tim Hollingsworth, Bob Sheehan, Kate Tomlinson and Mandy Dawson.  With some fresh ideas for advertising the program the committee suggests that maintaining the program every year rather than every other will greatly help to keep our momentum in finding both host families and students who would like to be outbound.

We currently have two committed families – Bill and Trish Fry, and Guy Evans as host families.  A third (non-Rotarian) family has expressed interest. Additionally, the LaPorte’s are willing to host the inbound student for this upcoming year if one of the three above doesn’t work out.

Kirk McGovern made a motion that we take the committees suggestion and host a student every year, Lester seconded the motion and all approved.

The attendance reports submitted by Rick Nedrow were reviewed and discussed.  Paul Gunn was on hand to represent the membership committee and how some of the new policies will help with low attendance members.  If a member falls below 25% the board feels the natural liaison with the member is their sponsor if they have been a member less than one year.  The membership committee will contact the sponsor or the member for a gentle “why” request, and then continue to follow up.  The intent is that the new mentor program will greatly help with new members and greater contact from the membership committee will increase member attendance and involvement.

Lester announced that there will be a Board retreat at Tom Warren’s cabin on June 17th from 10 -4.

Jordana raised the issue of the new policy by Rotary International regarding the use of the Rotary Mark in relation to activities involving guns and RI’s intention that sponsorship from gun and armament manufacturers not be allowed.  This is a lengthy policy that has received quite a bit of comment from general membership outside of our area.  After discussion Jordana made a motion to write RI regarding our disapproval of the policy as written, Lester seconded the motion and all approved.  Lester will write the letter to send to RI.

This closed the general business of the Club.

As there was no current business with relation to the Fund the meetings were adjourned at 6:00 pm.

Next meeting will be June 8, 4:00 at the Chamber Building

Adjourned. 6:00

 

November 2016 Board Meeting Minutes

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Lake Chelan Rotary

Board Minutes – November 10,2016 at 4pm

Call to Order: 4pm

Attending Board Members: President Kevin Abel, Vice President Ty Witt, President-Elect Lester Cooper, Past President Jordana Laporte, Treasurer Terry White, Secretary Tiffany Gering.  Directors: Rick Nedrow, Sandy Calicoat, Phil Moller, and Kirk McGovern. Club members: Paul Gunn, Rich Watson and Jan Fedor.

Approval of Minutes: Director Kirk McGovern made the motion to approve the October 6, 2016 Board Minutes with a second to the motion provided by Director Rick Nedrow. Motion passed unanimously.

Attendance Report: Director Rick Nedrow reported that Jillian Foster, Cody Gunn, and Servando Robledo are possible attendance concerns. Sponsors will be encouraged to touch base with those members. Paul Gunn thought it should be a responsibility of the membership committee. Discussion was had about including a bill in the induction packet. Paul Gunn and Director Rick Nedrow will meet to determine a plan.

Financial Report: Dues are being paid and this has been an outstanding year for Paul Harris contributions. Lexy Lieurance and Rob Manahan still need to pay dues for when they were members of our club. Past President Jordana Laporte will follow up with them to obtain dues. President-Elect Lester Cooper made the motion to approve the financial report. Director Phil Moller seconded the motion. Past President Jordana Laporte abstained. Motion approved.

Old Business

  1. Fundraiser Update
    1. 5K Vineyard Run – Jan Fedor
      1. Proposed date May 20th(Spring Barrel Tasting weekend)
        1. – 3 runs separated by 40 minutes with a $25 entrance fee
        2. $5,000 Budget for shirts, bibs, signage, advertising (maybe be included in the Lake Chelan Wine Alliance advertising, food, Sani-cans, etc.)
        3. Everyone would sign a waiver.
        4. Considering volunteers, music and gimmicks. Auction items? Beer garden? Rotary housing?
      2. 5K run from Tsillan Cellars to Denny Evans (Tunnel Hill).
        1. Showed the board the map. Roads and foliage will be ready per Bob and Denny.
        2. There is a 900ft elevation gain for the 5K run and that will be tough.
        3. There will also be a 5K run/walk (twice) with 700ft elevation gain. People will be encouraged to bring their dogs.
  • 2.5K fun run/walk – for kids with parents
  1. The board made the resolution to rename BBQ budget to the 5K Vineyard Run. Monies raised will go to local high school scholarships and our 100-year park project. President Kevin Abel will schedule Jan to present to Rotary on November 22nd.
  1. Housing for donation during Century Challenge – Deferred until our next board meeting.
  2. Chef in the City and Winterfest – President-Elect Lester Cooper – Chef in the City conversation deferred until our next board meeting. One idea for Winterfest would be to give away free hot dogs and take donations. One Rotary club did this and raised $1,800 in donations. Aaron Evans would probably be willing to help us with food products.
  1. 100-Year Anniversary Project – deferred until our next board meeting.
    1. Discussion on Chelan Reach location for park
    2. Project Leadership
      1. Bruce Hurst volunteering to lead – The park is owned by the PUD and we would need to investigate a 10-year agreement with both the City to maintain the park and the PUD to move forward with plans.
      2. Tim Hollingsworth volunteering to be on the committee.

New Business

  1. Nov 15, 2016 – 100thRotary Anniversary Celebration – Rich Watson
    1. Guest speaker, Past District Governor Ezra from Seattle. We will be awarding 15 Paul Harris fellowships at the party, an all-new club record making over half our club having 1 PH fellowship. 88% of our club is currently contributing to the foundation. Roger Perry will also be present. We have 1 major donor of $100,000 or more. Rich is still trying to increase benefactors. The top 3 giving clubs are Othello, Moses Lake and Omak/Okanogan.
  2. Holiday Party – Sorrento’s on 12/20 at 6pm. The cost is $30 per person.
  3. Road Signs and Billboards – President-Elect Lester Cooper
    1. President-Elect Lester Cooper will do some research regarding having the Rotary wheel engraved at Sorrento’s. President-Elect Lester Cooper made the motion to create new 16×20 signs with the Rotary logo. Director Phil Moller seconded the motion. Motion carries.
  4. Grant Requests
    1. Yoga Chelan LLC Kenya Project – We cannot give grants to individuals but Rotary will consider other options to consider a way to give the $250.
    2. Budget Line Item – Manger Mall – $1,000 request was made payable by December 10th. Jan will bring volunteer sign up sheets.
    3. Nkoilale Global Grant – President-Elect Lester Cooper is reaching out to other clubs to help fund additional toilet facilities and new library. He is hoping to obtain commitments from other clubs.
    4. Community Service and Band shell – Vice President Ty Witt – We would possibly provide labor at Don Morse to help with this project. November 1stwe received a District Grant for $7,000 and the Community Foundation matched the District Grant. Applications must be completed by February 28thin order to receive money. Discussion to build a trail to Elephant Head was considered for a potential project but it is already in progress and is not covered under the Lake Chelan Trail Alliance permit. Vice President Ty Witt is always looking for other projects where we can take advantage of a grant match. This will be revisited at the next board meeting.
  5. Sponsorship proposal
    1. No new requests
  6. Membership proposals
    1. Adam Rynd – He is not ready to join the club just yet. His application is on hold.
    2. Arturo Zavala – President-Elect Lester Cooper made the motion to approve membership. Director Sandy Calicoat seconded the motion. Motion carries.
    3. Diane Leigh – Director Sandy Calicoat made the motion to approve membership. Past President Jordana Laporte seconded the motion. Motion carries.

Director/Officer Assignments

  1. Vocational Service – Kirk McGovern: Director Kirk McGovern presented the Red Badge To Do List for new members. It will be given to the membership committee.
  2. International Service – President-Elect Lester Cooper
  3. Club Service – Rick Nedrow
  • Community Service – Sandy Calicoat

Other Business – Good of the Order

  1. Starbucks donated $500 matching from Century Challenge match.
  2. The exchange student needs host families and they need to be vetted first. President Kevin Abel will call a meeting to discuss next steps.
  3. There was discussion about donating $250 to the Drama Club for performing at our Christmas Party.

Adjournment – 5:37pm

Next Meeting: Thursday, December 8that 4pm

Respectfully Submitted,

Tiffany Gering

Lake Chelan Rotary Secretary

 

 

 

October 2016 Board Meeting Minutes

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Call to Order: 4pm

Attending Board Members: President Kevin Abel, Vice President Ty Witt, and Past President Jordana Laporte, Secretary Tiffany Gering.  Directors: Rick Nedrow, Sandy Calicoat, and Kirk McGovern. Club members: Lyle Mettler, Tim Hollingsworth, Jan Fedor, and Terry Johnson (filling in for Treasurer Terry White).

Absent:  President-Elect Lester Cooper, Director Phil Moller, and Treasurer Terry White.

Approval of Minutes: Director Rick Nedrow made the motion to approve the September 8, 2016 Board Minutes with a second to the motion provided by Vice President Ty Witt. Motion passed unanimously.

Attendance Report: Director Rick Nedrow reported that there are 13 members yet to pay with only 6 people choosing not to do the $75 contribution. Discussion was had regarding members that do not attend because we still have to pay Rotary International for members who are not active. Director Rick Nedrow will be on vacation and Lyle Mettler will be handling attendance in his absence.

Financial Report: Terry Johnson (standing in for Treasurer Terry White) reported that the checkbook has not been balanced because we are still waiting on bank statements. The BBQ column under fundraising activities needs to be changed to Vineyard Run. Director Rick Nedrow made the motion to approve the financial report. Director Sandy Calicoat seconded the motion. Past President Jordana Laporte abstained. Motion approved.

Old Business

  1. Fundraiser Update: Jan Fedor
    1. 5K Vineyard Run: Bob Jenkleson at Tsillan Cellars is very excited about doing the vineyard run. Jan still needs to connect with Denny Evans as we would also need part of his property for the run. We would want to have the run during a time that would not interfere with Tsillan Cellars operations so Jan was thinking in July or August. Jan also contacted Airfield Estates in Prosser (where he came up with this idea). It is a 900-acre vineyard, they have a flyover, people bring their dogs, and it’s a tough run. Maybe Chris Millsap could do a flyover for our run? Jan thought expenses would include the cost for shirts ($5 per shirt) and Sani-cans. The Chelan Chase charges $30, is a certified race, has giveaways, and tons of food at the end. Tim Hollingsworth will provide an aerial photo for Jan to help with the course layout. Other discussion was had about adding a 2 1/2k run for kids, enough parking for 300 cars, making the event certified and timed, goody bags, and how much to charge. In order to hit the fundraising goal, the price per runner would need to be $25 with 200 runners as well as offering Rotarian housing. A committee will be put together soon. Director Rick Nedrow made a motion for Jan to continue planning the 5K Vineyard Run. Vice President Ty Witt seconded the motion. Motion passed unanimously.
    2. Housing for donation during Century Challenge
  2. 100-Year Anniversary Project: Tim Hollingsworth
    1. Tim proposed the South Chelan Neighborhood Park by the Chelan Reach Trail. It’s a few acre piece of property controlled by the Chelan County PUD. They won’t allow any permanent buildings but that area is set aside under their recreation plan to be available to the City to develop as a park, the PUD won’t have any financial interest in developing the park. It was discussed to make it an incremental process of developing the park (entrance, picnic tables, shelter, basketball courts, tennis courts, playground area with logs and basalt rock, grassy area). It would take some coordination with the City because the Parks Department would have to maintain it and incur the expense. There was already one meeting and attended by neighborhood people who shared their concerns. It wouldn’t be a bad idea to apply for a district grant. It was suggested that the Community Services Team maintain it as part of our service projects if maintenance becomes a hurdle. Tim will make the initial contact with the City.
    2. Discussion on budget line item –Director Kirk McGovern made the motion to create a $10,0000 budget line item for the 100-year project. The motion seconded by Past-President Jordana Laporte. Motion passed unanimously.
  3. Senior Living Initiative (SLI): Lyle Mettler
    1. The SLI community meeting was very well attended. The goal of the SLI is to determine how people can live in their homes longer and better and also build a facility in town for elderly people who need a place to live. An ask will come but not at this point and Lyle requested that we carefully consider this.

New Business

  1. Community Projects – Ty Witt
    1. The first project started, site prep was done and the project is rolling along. Chelan Concrete donated gravel. 50 Rotarians are signed up on teams. The next step is to create an inventory list of tools needed. There are people willing to donate tools who don’t have time or aren’t able to volunteer. There will be all different types of projects, sometimes helping elderly and other times trail cleanup. We are currently on budget for this project. Ty would like to see a line item in next year’s budget.
  2. Grant requests –
    1. Morgan Owens PTA Project Playground requested $1,500. Vice President Ty Witt made a motion to pledge $500 and have the PTA account for where and when the money is spent. Director Rick Nedrow seconded the motion. All were in favor.
    2. Chelan FFA Horse Career – $1,000 (approved via e-mail vote).
  3. Sponsorship Proposal
    1. Rotary Ice Block Winterfest – $400: This money would come out of our marketing funds and is already a line item. Tiffany Abstains from vote. All were in favor.
  4. Membership Proposals –
    1. Adam Rynd: He is still very interested but wants us to wait a month or two to submit the application.
    2. Cody Gunn: Vice President Ty Witt made the motion to approve membership, Director Kirk McGovern seconded the motion. Motion passes unanimously.
    3. Membership Committee: Discussion was had on how to improve the process for new members. Some ideas were to encourage the club to focus on new members because they are often disoriented. Use new members as greeters. Do a mentorship program; a new member picks an existing Rotarian after a month to be their mentor. Different color badges for the newbies? Then there is a list of things they have to do before getting a blue badge (ie attend a board meeting, be a greeter, do a service project, etc). Director Kirk McGovern will provide a list that his club utilized. President Kevin Abel will meet with the membership chair to see how progress can be made.

Director/Officer Assignments

  1. Vocational Service – Kirk M.
  2. International Service – Lester C. – Tim and Jordana will meet to discuss Sylvia. Jordana would like to see Rotary make The Lion King one of our social outings.
  3. Club Service – Rick N.
  4. Community Service – Sandy C.

Other Business – Good of the Order

Adjournment –  5:25pm

Next Meeting: Thursday, November 10th at 4pm

Respectfully Submitted,

Tiffany Gering

Lake Chelan Rotary Secretary

 

 

 

September 2016 Board Meeting Minutes

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Call to Order: 3:58pm

Attending Board Members: President Kevin Abel, Vice President Ty Witt, President-Elect Lester Cooper and Secretary Tiffany Gering.  Directors: Rick Nedrow, Phil Moller, and Kirk McGovern.

Absent:  Director Lexy Lieurance, Director Phil Moller, Past President Jordana Laporte, Treasurer Terry White, Directors: Sandy Calicoat

Approval of Minutes: Director Rick Nedrow made the motion to approve the August 11, 2016 Board Minutes with a second to the motion provided by President-Elect Lester Cooper. Motion passed unanimously.

Attendance Report & Membership Reports: Director Rick Nedrow asked when we remove people who consistently do not show up to meetings. After some discussion, it was decided that the Membership Committee should first speak to their sponsor and then report back to the board. It was also decided that the membership committee should provide suggestions to the board regarding absentee member procedures. Director Rick Nedrow will wait until Mary is back and go from there.

Also of note, Ty Waude has resigned and needs to be dropped. President Kevin Abel will remind Rotarians that when they introduce a potential new member not to say, “We are hoping they will be a new member.” This could create an uncomfortable situation for everyone involved if the board did not approve membership. He will make this announcement when we don’t have any “new” guests.

Director Rick Nedrow is now sending the attendance report to the entire membership committee. Director Phil Moller mentioned that there is a meeting happening next week for the potential new members, which is of concern because there has not been a board vote to approve the members nor have the members been posted for a week. Here is the correct process for new members which should not be deviated from: member application submitted to board, the board votes, if approved, the member is posted in the newsletter for one week, and then the membership committee speaks to them about Rotary responsibilities.

Financial Report: President Elect Lester Cooper reported that Vin du Lac sent $1,000 for the bike ride sponsorship making our total ride sponsor dollars $11,500.

Old Business:

  1. Youth Exchange-Student from Taiwan: No report.

New Business

  1. Welcome Kirk as new member
  2. Fundraising replacement for BBQ
    1. Housing for donation during bike ride
    2. Trail Run/Ride (kayak, bike, relay)
    3. Poker Run
    4. Paddle Board Race
    5. BBQ Chicken
    6. Lady of the Lake Cruise (Winterfest)
    7. Mountain Bike – Echo
    8. Butte Run/Hike/Race
    9. 5k Run through vineyard
    10. Drive through Christmas lighting at Don Morse
    11. Pickle ball tournaments, tournament host makes about $6,000

Discussion: We need a fundraiser that will raise $10,000 to replace the BBQ. After considering all options the board narrowed it down to two ideas, Rotary home hosting and the 5K run through the vineyard. The Rotary home hosting donation during the bike ride could cover that amount. President Elect Lester Cooper reported that the bike ride committee is going to speak to the school district to procure the use of football field for ride participant camping. A security guard would be hired and participants could camp for a fee. President Kevin Abel will contact Jan Fedor to determine if he is interested in researching the 5K run through the vineyard.

100-year ideas

  1. Park
    1. Climbing wall Don Morse
    2. New skate park or enhanced like Leavenworth
    3. Park near Gorge Trail (Reach 1)
    4. Splash pad or fountain
    5. Park in other area of community
    6. New park with access to lake
    7. Mini parks or access to lake
    8. Musical park
  2. Community Pool
  3. Community Center
  4. Affordable Housing
  5. Water Quality
  6. Multi-use Event Center

Discussion: The board agreed that the community pool was not a good idea as it has been attempted at least three times and failed.  Regarding a multi-use event center, the level of governmental involvement is concerning. All other ideas seemed viable to the board with the big issue being land. President Kevin Abel decided that the next two satellite meetings will focus on the 100 year ideas. This small group will discuss and a survey will be created to go to membership. Once this group has met and survey results are in, a formal proposal will be submitted to the board. Some unanswered questions presented were: who could lead and how much can we start saving per year. More board discussion to come after hearing back from the satellite meeting consensus.

  1. Grant Requests – None.
  2. Membership Proposals –
  3. James Heg
  4. Dial Jones
  5. Karen Takagi
  6. Jillian Foster

Director Rick Nedrow made the motion to approve all 4 new member applications. President Elect Lester Cooper seconded the motion. Motion approved.

Director/Officer Assignments

  1. Vocational Service – Director Kirk McGovern asked President Kevin Abel what our expectations are for this committee. President Kevin Abel will get back to him.
  2. International Service – President Elect Lester Cooper, no report.
  3. Club Service – Director Rick Nedrow, no report.
  4. Community Service – Director Sandy Calicoat, no report.

Other Business – Good of the Order

Vice President Ty Witt wants to be on the next board agenda meeting for the Community Service group. He reported that there will be four community service teams, each with a team captain and every Rotarian on a team. Each team will be signed up for one Saturday per month for 3-4 hours. Project details will be given and determine which volunteers on your team can commit. Vice President Ty Witt requested $500 for ramp materials for an upcoming project. We already have a $225 credit at Lake Chelan Building Supply. Director Rick Nedrow made the motion to spend $500 on the ramp materials. Director Kirk McGovern seconded the motion. Motion approved. Ty Witt is donating the use of his trailer for the community service projects. The trailer cost $1,200 to wrap. Secretary Tiffany Gering makes the motion to spend the $1,200 on the wrap, Director Phil Moller seconded the motion. Motion passes unanimously.

Adjournment – 5:18pm

Respectfully Submitted,

Tiffany Gering

Lake Chelan Rotary Secretary

August 2016 Board Meeting Minutes

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Call to Order: 4pm

Attending Board Members: President Kevin Abel, President-Elect Lester Cooper, Past President Jordana Laporte, Vice President Ty Witt, and Secretary Tiffany Gering.  Directors: Sandy Calicoat and Rick Nedrow.

Absent:  Director Lexy Lieurance, Director Phil Moller, and Treasurer Terry White.

Attending Club Members: Brent Morrison.

Approval of Minutes: Director Sandy Calicoat made the motion to approve the July 14, 2016 Board Minutes with a second to the motion provided by Rick Nedrow. Motion passed unanimously.

Attendance Report: Director Rick Nedrow reported that there is no attendance pattern. The question was asked, when do we decide people are no longer members? Director Rick Nedrow will put together a bullet point list to help guide the Membership Committee regarding member retainsion. He will bring it back to the board for review.  Ty Witt mentioned that he will call Ty Waude to check in with him.

Financial Report – Happy bucks were won the last day of the year so that is why that number is $0. Chelan High School still owes us money but we assume it will be paid when school starts. The final net on the bike ride is $53,000 with only $175 of expenses thus far. We started the year with $30,000 in cash and currently have $11,579.75 of outstanding membership dues. Director Rick Nedrow made the motion to accept the financial report. Director Sandy Calicoat seconded the motion. Motion approved with Past President Jordana LaPorte abstaining from the vote.

Old Business

  1. Youth Exchange – Student from Taiwan: Jordana is picking her up August 21st.
  2. Lexy Replacement – Kirk McGovern: Lexy is going to submit her resignation. Kirk McGovern and Connie Lorenz were both suggested.

New Business

  1. Budget 2016-2017: The BBQ is still a concern since we may not do this fundraiser. It was suggested that we raffle off a cruise and that it presents the opportunity of a $17,000 potential profit. Apparently the cruise line would sell it to us at cost. The idea of an ice rink at Winterfest was also discussed. We will come up with another fundraiser if the BBQ doesn’t pan out. More discussion and brainstorming to come and the satellite meeting may be a good place to do that. Past President Jordana Laporte made the motion to accept the revised budget. Vice President Ty Witt seconded the motion. Motion approved unanimously.
  1. Grant Requests:
    1. Red Cross Blood Drive: Director Rick Nedrow made the motion to approve the Red Cross Blood Drive on the condition that the Lake Chelan Rotary banner will be hung at all the blood drives. Vice President Ty Witt seconded the motion. Motion passed. Tiffany will find out who the check needs to be made out to and let Jordana know. Lester will make a field on the online grant request for who the check needs to be written to.
    2. Automatic External Defibrillators: The grant request is asking for only a fraction of what they actually need. Concerns were discussed regarding the request coming from a public entity, and why they couldn’t make this a budget line item and accommodate for it. Some thought the Lake Chelan Community Hospital (LCCH) Foundation would be interested in helping. The request will be presented to the LCCH Foundation board by President-Elect Lester Cooper. If the LCCH Founation board says no, we can always reconsider. No vote, grant request deferred.
    3. Bench Project Boy Scout Troup 34: Past President Jordana Laporte made the motion to approve the grant request for $750 and President-Elect Lester Cooper seconded the motion. Motion passed with President Kevin Abel abstaining.
  1. Membership Proposals – None.
  1. 501c3 – There is an issue receiving automatic transfers from the NCW Community Foundation (NCWCF), which is earmarked for scholarships. In the past, the scholarship monies have been paid by the NCWCF directly to the scholarship recipient. It is causing confusion among the students because they are applying for Lake Chelan Rotary and NCWCF scholarships even though it is the same pot of funds. We would like them to transfer the scholarship monies to our account from the NCWCF annually. It would need to be transferred into the Lake Chelan Community and International Fund. They require a board vote on their end and on ours, as well as a letter that Lester will draft independently for the President’s signature. President-Elect Lester Cooper made the motion and Vice President Ty Witt seconded the motion. Motion passed unanimously.
  1. Past President Jordana Laporte made the motion to have new signers on the signature cards. New signers would be Past President Jordana Laporte, President Kevin Abel, President-Elect Lester Cooper, and Treasurer Terry White. This needs to be done for both bank accounts at Washington Federal and Cashmere Valley Bank. Secretary Tiffany Gering seconded the motion. Motion carries.
  1. Director Rick Nedrow made the motion to open an Interact checking account at Cashmere Valley Bank. Vice President Ty Witt seconded the motion. Motion passed unanimously.
  1. Discussion was had regarding how we fundraise, advertise, and handle accounts with the Interact Club. All events are considered “Rotary Sponsored Events.” There were concerns that fundraising sometimes happens on school time. President-Elect Lester Cooper reminded the board that we buy insurance for the kids. Even so, President-Elect Lester Cooper will speak to Barry Depaoli to find out any potential issues.

Director/Officer Assignments

  1. Vocation Service – Director Lexy Lieurance: No report.
  2. International Service – President-Elect Lester Cooper: No report.
  3. Club Service – Director Rick Nedrow: No report.
  4. Community Service – Director Sandy Calicoat: Vice President Ty Witt will be presenting a topic next month for a new community service project for our club to consider. The trailer is a big piece of this project. There is an immediate need for a community member who does not have funds and has a list of needs. More information to come in the presentation.

Other Business – Good of the Order: Brent Morrison has offered to take over bike ride duties with the condition that President-Elect Lester Cooper still handles marketing and registration. Brent will put together a ride committee. Here are some ideas he had for the ride: riders don’t know how we spend the money so we need to focus more on where the money goes (maybe video testimonials, exhibits at Don Morse Park, web and Facebook presence); Cycle Central suggested we refresh/change something every year; have some fanfare/enthusiasm at the start; close one lane of Loop 1 to Boyd Road between 7am and 7:15am; close off the bridge to do a mass start there, closing one lane through town; balloon archway for start and finish; complete a loop and be entered to win a prize; cost of housing is an issue…Rotary Rooms and donate to Rotary; flagger training instead of paying people; Fall Crush ride (triathlon) as a potential fundraiser. September 6th at the Club Assembly we will brainstorm these ideas.

Adjournment: 5:21pm.

Respectfully Submitted,

Tiffany Gering

Lake Chelan Rotary Secretary

 

 

 

 

July 2016 Board Meeting Minutes

/in /by

 

Location:   Chamber of Commerce – Conference Room

Call to Order: 3:07 PM

Attending Board Members:  President Jordana LaPorte, President-Elect Kevin Abel, Director Tiffany Gering, Director Aaron Evans, Director Lexy Lieurance, Rick Nedrow as proxy for Director Morgan Picton and Secretary Paul Schmidt.

Absent: Director Morgan Picton, Past President Jeff Fehr, Vice President Lester Cooper and Treasurer Terry White.

Attending Club Members:   Sandy Calicoat.

Approval of Minutes:    President-Elect Kevin Abel made the motion to approve the May 11, 2016 Board minutes with a second to the motion provided by Director Aaron Evans. Motion passed unanimously.

Secretary Report: Secretary Paul Schmidt reported he is preparing all secretarial materials to be transferred to Director Tiffany Gering on July 1, 2016.

Attendance Report:  Rick Nedrow submitted a report for attendance that included a correction by Treasurer Terry White that indicated a rate of 60% for April member attendance.

Financial Report:

  • Director Tiffany Gering reported the new Rotary Club Visa bill for the hotel in South Korea could amount to $4,700. She noted the experience was certainly worth the cost, but sometimes credit cards don’t always work as planned!
  • Vice President Lester Cooper mentioned the slow pace of Century Challenge registration to date. It was noted we should be prepared for a less than “budgeted” expectation for revenue proceeds this year compared from this event last year.
  • President-Elect Kevin Abel has begun preparing his 2016-1017 Budget.
  • President Jordana LaPorte reported for 2015-2016 Budget Year:
    • $6200 was collected for Paul Harris Funds, which is an 83.78% rate.
    • $25,000 in scholarships were generated.
    • $6,400 in grants were awarded to the community.
  • President-Elect Kevin Abel made the motion to accept the Financial report. Second to the motion was made by Director Lexy Lieurance. Motion was approved. President Jordana LaPorte abstained from voting.

Old Business:

  1. 90th Anniversary –June 17 at Sorrento’s! President Jordana LaPorte reports entertainer Kayla Good can’t perform. Due to the late date, suggestion was to seek a disc jockey. Another thought was to ask Rotarian Guy Evans if he would be willing to play the piano. President Jordana LaPorte will be looking into all options. Current RSVP suggests approximately 45 Club members are planning on attending.
  2. 5 Year Strategic Plan – deferred.
  3. Manson Elementary School Options Program – Grant request is to fund a team of four environmental educators to develop and instruct during the Options Programs annual 3 day YMCA camp at Lake Wenatchee. However, it was noted the grant request is not complete without the required W-9 forms. Board discussion culminated in a deferral of the request until the required W-9 forms are submitted with the grant request.
  4. Mayor – Mike Cooney request for past Rotary projects – deferred.
  5. Youth Exchange – Director Lexi Lieurance reported possible exchange student from Taiwan (Silvia) will need to secure the 1st host family before the State Department will allow the visa for her exchange visit. So Director Lexi Lieurance is still asking for assistance in that regard.
  6. Cashiers – President Jordana LaPorte reported the cashier assistance afforded by her office is still in place (Natalie) and Jordana is paying for her time and lunch. The Board did recognize the good job Natalie is doing and the assistance is much appreciated.

New Business:

  1. Grant Request(s)
    1. Lake Chelan Arts – request is for $500 – there were a number of questions surrounding the request. The Board consensus was to table the request until more information could be provided.  
    2. Manson Boosters/PTA – Director Aaron Evans made the motion to approve $1,000 for the grant request. Second to the motion provided by proxy Director Rick Nedrow. Motion passed.
    3. Back to School Fair – Director Tiffany Gering made the motion to approve $1,000 for the grant request. Second to the motion provided by proxy Director Rick Nedrow. Motion passed.

 

  1. Membership Proposals – Mandi Dawson and Jessie Simmons were proposed by the Membership Committee to the Board for Club membership. Director Tiffany Gering made the motion to post Mandi Dawson and Jessie Simmons for approval as new Club members. Seconded by Director Aaron Evans. Motion passed.
  2. Weekly Meeting Set Up – Board discussion centered on having more advanced notice for video aid presentations as needed for programs. Problems occur when programs show up requesting video aids and the host then scrambles to accommodate. So the suggestion is to better coordinate with upcoming programs and their respective needs for video aids. Also, it was discussed as to where the video screen should be placed. The current location in front of the fireplace does not always lend itself as the best location. Issue there however is the lack of electrical outlets for projectors. More discussion is needed on the subject. No action taken.
  3. John Anderson Request – Club member John Anderson has submitted a request to keep his membership active while he is away on personal business in California. John has agreed to keep his membership dues current. Board discussion included the thought that John is already a “Rule of 85” member so attendance should not be an issue, and as long as his dues are current there shouldn’t be any problems with the Club. Director Tiffany Gering made the motion to grant approval to John Anderson’s request to maintain his active membership in the Lake Chelan Rotary Club as long as dues are maintained. Motion as seconded by proxy Rick Nedrow. Motion passed.

 

 

Director/Officer Assignments:

 

  1. Vocational Service – Interact: No Report
  2. New Generations: No Report
  3. International Service: No Report
  4. Club Service: No Report
  5. Community Service: No Report

 

Good of the Order:

 

  1. July 5, 2016 – Business meeting is cancelled for the Tuesday right after the holiday weekend.
  2. June 14, 2016 – Business meeting is cancelled for the Tuesday right after the Anniversary Celebration slated for June 17, 2016.

Adjourned at 4:40 PM

Respectfully submitted,

Paul Schmidt

Lake Chelan Rotary Club Secretary

June 2016 Board Meeting Minutes

/in /by

Location:   Chamber of Commerce – Conference Room

Call to Order: 3:07 PM

Attending Board Members:  President Jordana LaPorte, President-Elect Kevin Abel, Director Tiffany Gering, Director Aaron Evans, Director Lexy Lieurance, Rick Nedrow as proxy for Director Morgan Picton and Secretary Paul Schmidt.

Absent: Director Morgan Picton, Past President Jeff Fehr, Vice President Lester Cooper and Treasurer Terry White.

Attending Club Members:   Sandy Calicoat.

Approval of Minutes:    President-Elect Kevin Abel made the motion to approve the May 11, 2016 Board minutes with a second to the motion provided by Director Aaron Evans. Motion passed unanimously.

Secretary Report: Secretary Paul Schmidt reported he is preparing all secretarial materials to be transferred to Director Tiffany Gering on July 1, 2016.

Attendance Report:  Rick Nedrow submitted a report for attendance that included a correction by Treasurer Terry White that indicated a rate of 60% for April member attendance.

Financial Report:

  • Director Tiffany Gering reported the new Rotary Club Visa bill for the hotel in South Korea could amount to $4,700. She noted the experience was certainly worth the cost, but sometimes credit cards don’t always work as planned!
  • Vice President Lester Cooper mentioned the slow pace of Century Challenge registration to date. It was noted we should be prepared for a less than “budgeted” expectation for revenue proceeds this year compared from this event last year.
  • President-Elect Kevin Abel has begun preparing his 2016-1017 Budget.
  • President Jordana LaPorte reported for 2015-2016 Budget Year:
    • $6200 was collected for Paul Harris Funds, which is an 83.78% rate.
    • $25,000 in scholarships were generated.
    • $6,400 in grants were awarded to the community.
  • President-Elect Kevin Abel made the motion to accept the Financial report. Second to the motion was made by Director Lexy Lieurance. Motion was approved. President Jordana LaPorte abstained from voting.

Old Business:

  1. 90th Anniversary –June 17 at Sorrento’s! President Jordana LaPorte reports entertainer Kayla Good can’t perform. Due to the late date, suggestion was to seek a disc jockey. Another thought was to ask Rotarian Guy Evans if he would be willing to play the piano. President Jordana LaPorte will be looking into all options. Current RSVP suggests approximately 45 Club members are planning on attending.
  2. 5 Year Strategic Plan – deferred.
  3. Manson Elementary School Options Program – Grant request is to fund a team of four environmental educators to develop and instruct during the Options Programs annual 3 day YMCA camp at Lake Wenatchee. However, it was noted the grant request is not complete without the required W-9 forms. Board discussion culminated in a deferral of the request until the required W-9 forms are submitted with the grant request.
  4. Mayor – Mike Cooney request for past Rotary projects – deferred.
  5. Youth Exchange – Director Lexi Lieurance reported possible exchange student from Taiwan (Silvia) will need to secure the 1st host family before the State Department will allow the visa for her exchange visit. So Director Lexi Lieurance is still asking for assistance in that regard.
  6. Cashiers – President Jordana LaPorte reported the cashier assistance afforded by her office is still in place (Natalie) and Jordana is paying for her time and lunch. The Board did recognize the good job Natalie is doing and the assistance is much appreciated.

New Business:

  1. Grant Request(s)
    1. Lake Chelan Arts – request is for $500 – there were a number of questions surrounding the request. The Board consensus was to table the request until more information could be provided.  
    2. Manson Boosters/PTA – Director Aaron Evans made the motion to approve $1,000 for the grant request. Second to the motion provided by proxy Director Rick Nedrow. Motion passed.
    3. Back to School Fair – Director Tiffany Gering made the motion to approve $1,000 for the grant request. Second to the motion provided by proxy Director Rick Nedrow. Motion passed.

 

  1. Membership Proposals – Mandi Dawson and Jessie Simmons were proposed by the Membership Committee to the Board for Club membership. Director Tiffany Gering made the motion to post Mandi Dawson and Jessie Simmons for approval as new Club members. Seconded by Director Aaron Evans. Motion passed.
  2. Weekly Meeting Set Up – Board discussion centered on having more advanced notice for video aid presentations as needed for programs. Problems occur when programs show up requesting video aids and the host then scrambles to accommodate. So the suggestion is to better coordinate with upcoming programs and their respective needs for video aids. Also, it was discussed as to where the video screen should be placed. The current location in front of the fireplace does not always lend itself as the best location. Issue there however is the lack of electrical outlets for projectors. More discussion is needed on the subject. No action taken.
  3. John Anderson Request – Club member John Anderson has submitted a request to keep his membership active while he is away on personal business in California. John has agreed to keep his membership dues current. Board discussion included the thought that John is already a “Rule of 85” member so attendance should not be an issue, and as long as his dues are current there shouldn’t be any problems with the Club. Director Tiffany Gering made the motion to grant approval to John Anderson’s request to maintain his active membership in the Lake Chelan Rotary Club as long as dues are maintained. Motion as seconded by proxy Rick Nedrow. Motion passed.

 

 

Director/Officer Assignments:

 

  1. Vocational Service – Interact: No Report
  2. New Generations: No Report
  3. International Service: No Report
  4. Club Service: No Report
  5. Community Service: No Report

 

Good of the Order:

 

  1. July 5, 2016 – Business meeting is cancelled for the Tuesday right after the holiday weekend.
  2. June 14, 2016 – Business meeting is cancelled for the Tuesday right after the Anniversary Celebration slated for June 17, 2016.

Adjourned at 4:40 PM

Respectfully submitted,

Paul Schmidt

Lake Chelan Rotary Club Secretary

March 2016 Board Meeting Minutes

/in /by

Attending Board Members:  President Jordana LaPorte, Vice President Lester Cooper, Director Tiffany Gering, Director Aaron Evans, Tom Warren as proxy for Director Lexy Lieurance, Treasurer Terry White and Secretary Paul Schmidt.

Absent: Director Morgan Picton, Director Lexy Lieurance, and President-Elect Kevin Abel.

Attending Club Members:   Rick Nedrow.

Approval of Minutes:    Secretary Paul Schmidt made the motion to approve the February 5, 2016 Board minutes with a second to the motion provided by Vice President Lester Cooper. Motion passed unanimously.

Secretary Report: Secretary Paul Schmidt reported a Paul Harris Fellow Recognition Transfer Request is being prepared and ready for order on behalf of Ms. Brisa Montejano award for her work and devotion to the Interact Club. The award will be made by President Jordana LaPorte on a near future date.

Attendance Report:  Rick Nedrow provided a report on attendance for February. Of note is that Lynda Foster is to be deleted from membership. It was also reported that 24 members had perfect attendance for the month of February. Also discussed and selected were President Jordana LaPorte, Rick Nedrow and Rich Watson as our voting delegates to the District Conference in Yakima in May. Director Aaron Evans made the motion to accept the attendance report with a second provided by proxy Tom Warren. Motion passed.

Financial Report: President Elect Jordana LaPorte and Terry White reported the following:

  • Treasurer Terry White reported that finally all dues have been paid for the 2015-2016 Year!
  • It is noted there is approximately $7,200 remaining in the current annual budget for grants. The $1,500 for the Rotary mural is not going to happen and the LEAP award did not materialize as the registration was too late to happen this year.
  • Century Challenge funds are beginning to roll in now.

Vice President Lester Cooper made the motion to approve the Financial Report and Aaron Evans provided the second. Motion was approved. President Jordana LaPorte abstained from voting.

Old Business:

  1. 90th Anniversary – Party is now scheduled for June 17 at Sorrento’s! And it has all the trappings of a very fun affair. Stay tuned.
  2. 5 Year Strategic Plan – Has now been passed onto President–Elect Kevin Abel, and it has been reported that Kevin is excited to get underway with the planning exercise.
  3. Radiothon – President Jordana reported the following updated points for the Radiothon:
    • March 26, 2015 is still the date for the 2016 Radiothon.
    • Director Tiffany Gering is deep into the final set up and details. She is good.
    • Director Tiffany Gering still hopes to tape interviews and commercials ahead of time for a better product and use of time.
    • Ten (10) eggs will be sold.
    • Prizes for the youngsters have been secured.
    • Only a single $250 sponsorship is yet to be sold.
    • Jordana and Tiffany are hard at work.
    • Time for others to step it up!
  1. Twin Cities Donation to Fire Victims – President Jordana LaPorte reported there might be an applicant that could qualify for the Twin Cities donation. More information to come later.
  2. Mayor Mike Cooney’s Request for a List of Projects – Vice President Lester Cooper is gathering a list of prior Lake Chelan projects as requested by Mayor Cooney.

New Business:

  1. Grant Request(s) – Chelan to Africa grant request for August 6th, 2016. Sponsored in the amount of $500 by Chris Millsap, Vice President Lester Cooper made the motion to approve the grant request with the added condition that Club coin boxes be placed on each table at the band event. Motion was seconded by Aaron Evans with the added condition and passed unanimously.
  2. Membership Proposals – no new members proposed.
  3. Flags – some discussion. Vice President Lester Cooper is to inquire at Campbell’s about Canadian, State and U.S. flags that were purchased by the Club but were inadvertently left at Campbell’s Resort during our move to Sorrento’s Restaurant. Also, Lake Chelan Rotary Club is being asked to bring our representative District Flags that we might have to the District Conference as a favor to the District. No problem here as we are a very gracious Club.
  4. Name Change – Still a little confusion with the official name change from Rotary Club Chelan to Rotary Club Lake Chelan with Rotary International. RI apparently lost our application. Easiest path to get to “Rotary Club Lake Chelan” is to probably apply again, of which Tom Warren has volunteered to undertake. Good luck Tom.
  5. Sunshine Committee – It was clarified that Rick Nedrow is the Chair of the Sunshine Committee.

Director/Officer Assignments:

  1. Vocational Service – Interact – Vice President Lester Cooper reported that a number of Interact students have dropped from going on the trip to Seoul, South Korea. However, two other very eager Chelan High School students stepped up and have agreed to go in their stead. The trip to South Korea at the end of May this year is to attend the Rotary International Convention with our very own Tiffany Gering attending as the chaperone.  It will be a very exciting time for all to take this trip and we look forward to a program report upon their return.
  2. International Service –Vice President Lester Cooper also reported Nikoiale Primary School in Kenya took delivery of 150 desks, 24 tables, 50 chairs, 6 toilets and I urinal. A very good day for the school.

Good of the Order:

  1. It was discussed at length about the continued and ongoing problem of some members missing assigned cashier duties and causing the work to fall on to others frequently. It was suggested to charge those who miss their assigned cashier duties the lunch cost to those who have to take over for them. Director Aaron Evans made the motion to do so with the second provided by Vice President Lester Cooper. Motion passed.

Adjourned at 5:27 PM

Respectfully submitted,

Paul Schmidt

Lake Chelan Rotary Club Secretary