The FUND

Call to Order: 4pm

Attending: President Lester Cooper, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Terry Johnson, Paul Gunn, Karen Pembroke and Tom Tochterman. Absent: President Elect Ty Witt and Past President Kevin Abel.

1. Approval of Board Minutes: Kelly made the motion to approve the board minutes, Phil seconded the motion.
2. Financial Report – Sandy Calicoat: $800 was removed from the budget for the pump track. As of 1/31, we have $225,000 in our account and all of the monies have been allocated.
3. New Business
4. Grant Requests
   1. Miss Lake Chelan: Rick made the motion to give $1,000 to the Miss Lake Chelan program, Sandy seconded the motion.
   2. Manson High School ASB Jazz Katz: $1,500 was requested to help pay for a trip to a jazz festival in California. Phil made the motion to give $1,000 with two contingencies: they raise enough money to attend and with Matt Charleton’s approval, Sandy seconded the motion.
5. Fund Distributions
   1. Nkoilale School Uniforms: Once yearly we pay $724 to supply 29 students with school uniforms.
6. Fund Transfers: Kelly made the motion to transfer the needed funds, Sandy seconded the motion.
   1. Move $10,000 from the General Fund into the 100-year project
   2. Move $5,000 from General Fund to Global Grants

• Do not move $3,000 from the General Fund to Interact as they already have $7,000 in their account and no projects for the foreseeable future.

4. Other Business
   1. Donations to Kisiriri Global Grant: Lester will provide a list of contributors to the board. He will also create a biannual newsletter that updates contributors regarding where their money has been spent.

Adjournment: 4:36pm

Next meeting: March 8, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

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The CLUB

Call to Order: 4:37pm

Attending: President Lester Cooper, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Terry Johnson, Paul Gunn, Karen Pembroke and Tom Tochterman. Absent: President Elect Ty Witt and Past President Kevin Abel.

1. Approval of Board Minutes: Rick made the motion to approve the board minutes, Kelly seconded the motion.
2. Financial Report – Sandy Calicoat: There is a $1,500 discrepancy for the Rotary Christmas party. When we charged for the dinner, we didn’t take taxes and tips into account. Moving forward, we should make the necessary changes in the budget as this happened last year as well. Kirk made the motion to approve the financials, Phil seconded the motion.
3. Old Business
   1. 100 Year Anniversary Project – Cooper/Jones: The PUD has given approval. 2018-2019 District grant request is in progress.
   2. Youth Exchange – Outbound – Kate Tomlinson: Nora is doing great. She has been gone 6 months now.
   3. Youth Exchange – Inbound: Fram and Hailey are going to Revelstoke.

4. Committee Reports
   1. International Service – Kisiriri Project – Lester Cooper: Les will provide a list of what we can do to help keep the sewing room running.
   2. Membership – Paul Gunn: He wanted to know if he had latitude to make decisions, the board told him yes. According to the membership procedures, a letter needs to be created by the board regarding lack of attendance. Tiffany will write the letter and send to the board for approval before sending to the members that will be placed on probationary membership status.

5. Other Business – Good of the Order
   1. Tom shared that he had met with Juli at KOZI regarding the Radiothon. They decided to move the date to October 27^th since we are in a time crunch. Juli would still like to have the Golden Egg event and Tom will meet with her again to discuss those details.
   2. New Member Proposal – Chris Baker: Kirk made the motion to accept Chris Baker as a new member, Rick seconded the motion.
   3. Phil provided an update on Shore-to-Shore and asked about the possibility of Rotary taking on this event. More details forthcoming.

Adjournment: 5:45pm

Next meeting: March 8, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

The FUND

Call to Order: 4:01pm

Attending: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Past President Kevin Abel. Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Karen Feek, Jordana LaPorte and Terry Johnson.

1. Financial Report – Of the $19,000 in scholarships, only $8,000 has been requested. Three students have not asked for their scholarship money. If they want to ask for it, they can but we are not going to pursue them. They have until February 1 to request the money. We currently have $187,000 in total in various classes. Most of the money is for the global grant, international projects and Dean Allen scholarships. The purchase of a Shelterbox was approved and money still in there. Have we not purchased it yet? Community Service Projects update – the Pilot House cost $2,000 with decking itself costing $1,400. We have invoiced the historical society and the Senior Center is going to pay for materials as well. Bills are being paid out of the club instead of the fund. There was discussion regarding community service recipients signing a liability release. Lester will talk to Jeff about creating a waiver so we will be covered if any injury happens to us. Rick made the motion to approve the financial report, Phil seconded the motion.

New Business:

2. Grant Request: Chelan in Action – Fran Oswald

The grant request is to purchase water filtration devices to hand carry to Nicaragua on a mission. They cost $50 a piece, are self-contained and they will then show the Nicaraguans how to use them. They need 15 devices and are asking for $750.  Phil made the motion to approve the grant request, Terry seconded the motion. Further discussion: Is that the max amount they can take? Yes. Jordana will ask them to come to Rotary and share with us (be a program) after they have returned from their mission. She will also have them put the Rotary sticker on the devices

3. Fund Distribution

• A Request Form was created; Lester will send it to the board.
• Nkoilale Student Outing – Mara Conservancy field trip for 28 students (3 boys). We paid $400 for a bus, meal and chaperones. Many had never seen a giraffe or hippo and none of them had ever been to the conservancy even though it’s 15 miles from their home.
• Nkoilale Sewing Center – $870 to stock the sewing center with the goal being that the women will sew their own uniforms.
• Tsavo Student Tuition – $560 to pay for Brian’s next semester at college. He has straight A’s except for one B.
• Secondary School Tuition – We are paying $543 for Eric’s full year tuition which includes room, board and meals.

4. Other Business

• Donations to Kisiriri GG: The goal is to raise $50,000 for matching grants from RI. Currently, we have raised over $30,000. 4 Rotary clubs that have indicated they will make a contribution.

Adjournment: 4:52pm

Next meeting: February 15, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

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The CLUB

Attending: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Past President Kevin Abel. Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Karen Feek, Jordana LaPorte and Terry Johnson.

Financial Report: Reported only through November. The bike ride is open for registration, 28 people have registered so far with 6 jerseys sold.  The Washington Federal account was closed in November. Fellowship activities, are we $32,000 short? No, the budget is for the whole year so we should be ok. Winterfest fundraiser – Ty tried and no one wanted to participate, he only received 3 responses. There are at least 15 new members within the last year and no one would commit. Ty had to then tell Phil that we couldn’t do it.  We have a definite problem engaging people to volunteer. Kevin made the motion to approve the financial report, Ty seconded the motion.

Old Business

• 100 Year Anniversary Project – Cooper/Jones: The PUD Commissioners are in favor of the planet walk.
  • 2018-2019 District Grant Window is Open: The grant request must be submitted by February 15^th.
• Youth Exchange – Outbound: Kate Tomlinson: We will try to Skype Nora at our next meeting.

New Business

• Community Service – Ty Witt: There is an emergency medical group that helps people live safely. They may be a possible way to find more projects as we currently do not have enough to keep our teams busy every weekend.

Other Business – Good of the Order

• Invoices for dues are going out May 1^st and need to be paid before June 30^th.
• Shore to Shore marathon: The event takes place September 8^th. It is a sanctioned marathon. More information has been requested regarding participants, net proceeds, etc. Phil will bring that information to the next meeting.

Next meeting: February 15, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

The FUND

Call to Order: 4:03pm

Attending Board Members: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Kate Tomlinson and Phil Moller. Club members: Guy Evans, Lyle Mettler, Karen Pembroke, Terry Johnson and Mary Watson. Absent: Rick Nedrow and Terry Johnson.

Approval of Board Minutes – Kirk made the motion to approve the September minutes, Ty seconded the motion.

Financial Report – Sandy Calicoat – Nothing has been spent since last month but additional money has been deposited. Lyle requested a check for the Senior Living Initiative (TLC) to go to Chelan Valley Hope. Phil made the motion to write a check for TLC, Ty seconded the motion. Discussion: A donor was asking about a class specific for water and sanitation, a class has been set up

New Business

1. Grant Requests
   1. None
2. 2018 Shelter Box – We have allocated $1,000 to buy a Shelterbox which we do every year. It requires the board’s approval. Tiffany moves to continue with the $1,000 commitment to buy a Shelterbox, Phil seconded the motion.
3. 501c3 usage by Roots independent school – Guy reported that paperwork for their own 501c3 is in progress but it could take up to a year to receive that status. They are looking to use our 501c3 status temporarily so they can apply for grants. Kelly made the motion to approve Roots use of our 501c3, Kate seconded the motion. Discussion: Accounting costs should be applicable to the school if there are any. Under IRS rules, they can accept donations because they have applied for 501c3 status even though they don’t yet have approval. A class will be created for Roots.
4. 501c3 usage for Chelan Swim – It was mentioned that this is not an organization that will ever establish a 501c3 on their own because it’s a two-person show. They have been denied funds in the past. Setup isn’t the hard part; it’s administration of the fund. They could benefit from donations. Do we want this to be our role? Ongoing for years to come. Typically a fee, like 3% or 6% stays with the organization managing the funding. Ty makes motion to allow Chelan Swim to use our 501c3 with a one-time 3% fee on any monies donated, Sandy seconded the motion.
5. New Fund Class for Chelan Chase – Next year it will become a Rotary event, no longer a Soroptomist event. Kirk made the motion to create a new class, Lyle seconded the motion.

Other Business – Good of the Order – Lyle asked how many people we want to support for TLC project at $700 per person per year. This money covers administrative costs. Phil made the motion to commit $200 every month to TLC, Sandy seconded the motion. Money will be moved from General funds to the TLC fund.

The request was made to have the names of all the Board members on top of the agendas.

Adjournment – 4:39pm – Ty made the motion to adjourn, Sandy seconded the motion.

Next meeting: November 9, 2017 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

Lake Chelan Rotary Board Meeting

Minutes – October 12, 2017 at 4pm

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The CLUB

Call to Order: 4:03pm

Attending Board Members: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Kate Tomlinson and Phil Moller. Club members: Guy Evans, Lyle Mettler, Karen Pembroke, Terry Johnson and Mary Watson. Absent: Rick Nedrow and Terry Johnson.

Old Business

1. 100 Year Anniversary Project – Cooper/Jones
   18. 2018-19 District Grant window is Open – The open is 10/1/17 closing 2/1/18. Lester will talk with Russ to make sure he is proceeding, as we don’t want to lose the opportunity to apply for “something,” if not the planet walk then we will look for something else.
2. International Peace Conference – Feb 2018, Vancouver BC
   1. Lester is going and possibly Randy Brooks.
3. Youth Exchange – Inbound – Mandi Dawson: There was discussion regarding getting Frame more involved in Rotary and the community.

New Business

1. Membership Proposals: Phil made the motion to approve the following members, Kirk seconded the motion.
   1. Hailey Allen
   2. Andrea Clark
   3. Skip Moorhouse
2. Chelan Pump Track Support – Kelly Allen – This should be presented to council on 10/19 to see if it is moving forward, if so it would become part of the budget and we would move forward with Rotary allocating $1,500 towards the design.
3. Pengrey Park Adoption – Ty Witt – There was discussion on what that may look like. He is thinking clean up would take 3 Saturdays, twice yearly. We need city endorsement before we move forward. Kirk made the motion to move forward, Sandy seconded the motion.
4. Membership Tiers – Kelly Allen – There was discussion on different types, more discussion is needed.
5. Rotary Partnerships – Habitat – Diane Leigh to investigate
6. IRIS Sponsorship – Wendy Isenhart is in charge and we are to get more information

Committee Reports

1. International Service – Kisiriri Project – Lester Cooper – We are trying to get a global grant to help improve school building (i.e., flooring, toilets, etc.). There are two buildings available to renovate. Our club needs to raise a minimum of $10,000 to go to the district to ask for match and we can then move forward with a global grant request.
2. Scholarships – Mary Watson: The following Rotarians are on the scholarship committee: Kirk, Lyle, Mary, Karen Feek, John Ausnes and Servando. Mary presented a summary (attached) of their ideas and she intends to present this information at the next club assembly meeting.

Next meeting: November 9, 2017 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

Lake Chelan Rotary Fund Meeting

Minutes – September 14, 2017 at 4pm

Call to Order: 3:57pm

Attending Board Members: President Lester Cooper, Past President Kevin Abel, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering. Directors: Rick Nedrow, Kirk McGovern, and Phil Moller. Club members: Guy Evans, Lyle Mettler, Karen Pembroke, Terry Johnson and Kate Tomlinson.

Approval of Board Minutes: There was one correction to the old minutes under Grant Request, $.15 needs to be changed to $.05. Rick made the motion to change the August minutes, Sandy seconded the motion.

Financial Report – Sandy Calicoat: Everything but the Radioathon will show up on the Fund balance sheet. As of August 1^st, we have a total of $178,000 in our account. All scholarship checks have been signed and sent. $6,400 is still owed from Century Challenge sponsorship dollars. In the club’s budget, we are still budgeting to spend $10,000 each year, on Interact, the Nkoilale school and Shelterbox all should be on Fund budget. Rick made the motion to approve the financial report, Phil seconded the motion. Motion carried unanimously.

New Business

1. Community Grants
2. Manson Middle School ASB – The request is for $1,500 to buy shoulder pads for the middle school football team. Request died for lack of motion.
3. Chelan Chase – $1,000 requested and we have never been asked before. We are supporting them with volunteers and registration. We would be a sponsor rather than a grant. Phil made the motion to approve the $1,000 request because we are already reaping benefits, Kelly seconded the motion.

Other Business – Good of the Order

1. Lyle spoke about the TLC initiative from Kathy Miller and shared that the cost to sponsor an elderly person was only $700. They are trying to get enough money to support 20 people. Lyle thought Rotary should put money into elder care.

Adjournment – 4:20pm

Next Meeting: October 12, 2017 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

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Lake Chelan Rotary Club Board Meeting

Minutes – September 14, 2017 at 4pm

Call to Order: 4:22pm

Attending Board Members: President Lester Cooper, Past President Kevin Abel, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Rick Nedrow, Kirk McGovern, and Phil Moller. Club members: Guy Evans, Lyle Mettler, Karen Pembroke, Terry Johnson and Kate Tomlinson.

Approval of Board Minutes: Rick made the motion to approve the August Board minutes, Sandy seconded the motion.

Financial Report – The Washington Federal account can be closed as was voted on two meetings ago. The only fundraising activity included in the financial report is the Radioathon. President Lester Cooper was told verbally that John Peehl resigned but none of us are sure.  This is problematic because we are paying Rotary International for people who are not members. It was decided that moving forward, we will send out invoices May 1^st. 16 members who have not paid will be contacted directly and sent a new invoice. Vice President Kelly Allen made the motion to approve with a second to the motion made by Kirk.

Attendance: John Ausnes submitted request for rule of 85. Past President Kevin Abel so moved, President Elect Ty Witt seconded the motion.

Old Business:

1. 100 Year Anniversary Project: Additional information on the Planet Walk project item will be presented at the next meeting.
2. Youth Exchange – Outbound: Nora Hollingsworth plans to attend  Rotary meetings at her local club in India once a week, and will be going on an 18 day trip with her host family soon.  Interested students for next year need to be identified.
3. Youth Exchange – Inbound: Frame Vinaiphat will attend the September 19 lunch meeting.

New Business:

1. Membership Proposals: no comments
2. Initiative for Rural Development: no comments
3. International Peace Conference: This conference is in February in Vancouver, B.C. and may be of interest to members and the Board.  Lester will be attending.
4. District Governor Meeting at Gamble Sands October 2, 2017: Meeting begins at 5:30 p.m.  We need a representative from our club to attend.
5. Fusion – Tutoring and Mentoring: This is an opportunity for expanded focus and community service for our club. Discussed building a member skills matrix so that mentees can choose who they want to work with (doctors, accountants, etc.).  Kelly Allen will present more information about Fusion at the next board meeting.
6. Interact Involvement: Discussed in conjunction with Member Involvement.
7. Member Involvement: We need to determine how to get members to share what they want to do for the club. Allocating part of a lunch meeting to explore interests is one way to do this.  Discussed creating a simple survey with several defined areas of service (seniors, youth, outdoor service, etc.) to gauge interest, and also determine days of the week and hours that members are able to serve.

Committee Reports

1. Vocational Service – no comments
2. International Service – no comments
3. Club Service – no comments
4. Community Service – Ty Witt: We have a large percentage of our membership signed up for community service teams. The key is to find appropriate projects that align with member interests.  Guy Evans will be working to expand our club’s exposure in the community through various media and raising awareness of our willingness to do community service projects.
5. Membership – no comments
6. Newsletter – no comments
7. Scholarships: Kirk McGovern reported that recommendations are being documented subsequent to the last scholarship committee meeting, with plans for academic and vocational scholarship awards at both Chelan and Manson High Schools as well as an emergency fund which would be used to keep challenged students in school based on specific needs.

Other Business – Good of the Order:  Guy gave a PR report stating that the District wants to promote Rotary and he will explore further.  He intends to get blurbs out to the media a month in advance and invite them to our Rotary meetings and we would then provide lunch on us. It was mentioned that the Community Service Team needs some PR due to the lack of response from the community. It was suggested that Guy post snippets of the newsletter on Facebook and boosting those posts.

Adjourned –  5:40 p.m.

Next Meeting:  October 12 at 4:00pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

 

 

Lake Chelan Rotary Club

Board Meeting Minutes July 13, 2017

Call to Order: 4:04 pm

Attending Board Members: President Lester Cooper, President Elect Ty Witt, Treasurer Sandy Calicoat, Interim Secretary Jordana LaPorte.  Directors:  Kirk McGovern, Rick Nedrow, and Kate Tomlinson.  Club Members:  Terry Johnson, Lyle Mettler, Karen Pembroke, Mandy, Rich Watson

Absent – Phil Mollier and Kelly Allen

Approval of the Board Meeting Minutes:  Rick Nedrow made the motion to approve the June minutes as emailed.  Ty Witt seconded.  Motion carried.

Rich Watson presented information regarding Meals of Hope a program similar to Feed Our Starving Children and specific to Rotary, however, the food can be packaged and used locally as well as sent to other areas.   Prior functions included cross section of service clubs, general community members.  Rich was requested to get more details and information as the consensus was in support of hosting a function.

Financial Report – The year end financials and new year budget were presented.  Year-end clean up items to move club funds to “The Fund” for future use.  10k was budgeted for the 100-year anniversary project.  Ty moved and Sandy seconded the transfer of funds, vote was unanimous. 3k was budgeted for Interact, Rick moved and Sandy seconded the transfer, Ty was the opposing vote.  Both motions carried.  Sandy moved and Ty seconded the approval of the financials and 2017/2018 budget, vote was unanimous, Jordana LaPorte abstained.

Kirk McGovern volunteered to follow up on using club points for the $25 match of Paul Harris contributions by members.

Attendance Reports – Presented by Rick Nedrow.  Attendance has been clarified to be for regular Tuesday meetings, board meetings, socials, satellite meetings, service days, fundraising events, committee meetings and make-ups at other club meetings including eclub.

Old Business:

1. 100 Year anniversary project – no update at this time.
2. Youth Exchange – Mandy Dawson updated status on Frame’s potential arrival and Nora’s potential departure. No specific dates at this time.  We have 3 families willing to take Frame into their homes and a fourth as a backup – Much progress compared to recent years.

New Business:

1. Scholarships restructure – Mary Watson has agreed to head the Scholarship Committee and has been tasked with overhauling how recipients are chosen. Additionally, she has been asked to investigate setting up a system/program to reach out to high school students at risk for not graduating due to financial issues.
2. Finance and Accounting Restructure – Jordana has requested that “The Fund” be the primary “Fundraising” vehicle and that the Club accounts are used solely for club administration. The goal being to simplify the accounts and reduce the need to transfer funds between the two groups.  A finance committee is being suggested to help with this decision-making process.
3. Grant requests – There were no new grant requests presented at the meeting
4. Membership Proposals – Two new members, Kristen Ayling and Hillary Kosen were proposed. Tom Tochterman has requested a transfer from his Mill Creek club.  Motions were made and seconded to approve each, unanimous vote on all, motions carried.

Committee Reports –

1. Vocational Service – Kirk McGovern – no additional discussion at this time
2. International Service – Lester Cooper – Reported that homes in Nkolalie now have solar lights.
3. Club Service – Rick Nedrow – no additional discussion at this time
4. Community Service – Ty Witt – Reported we have time and funds for projects but are having trouble finding individuals or groups in need. Recent project at Pingrey Park was very successful and gave some great visibility but was really helping the city.  Would really like to focus on community members.  Suggestion was made to announce on second cup with KOZI.
5. Membership – Paul Gunn – Jordana suggested the club consider capping the membership, in part due to eventual space limitations, in part to deal with members who are not really engaged in the club, ones that rarely attend. If we had a waiting list it would be more reasonable to release members who are not participating.
6. Newsletter – Karen Pembroke – Lester and the Board congratulated Karen’s work as our new editor, Tom being a hard act to follow, Karen is doing a great job.
7. Scholarships – Mary Watson – no additional discussion at this time.

The retreat is scheduled for Saturday July 15, 2017 at the Lake Chelan Golf Course.

With no additional business to discuss the meeting was adjourned at 6:40.

 

Next Meeting:  August 10, 2017

At the Lake Chelan Chamber of Commerce