February 2018 Board Meeting Minutes

/in /by

The FUND

Call to Order: 4pm

Attending: President Lester Cooper, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Terry Johnson, Paul Gunn, Karen Pembroke and Tom Tochterman. Absent: President Elect Ty Witt and Past President Kevin Abel.

  1. Approval of Board Minutes: Kelly made the motion to approve the board minutes, Phil seconded the motion.
  2. Financial Report – Sandy Calicoat: $800 was removed from the budget for the pump track. As of 1/31, we have $225,000 in our account and all of the monies have been allocated.
  3. New Business
  4. Grant Requests
    1. Miss Lake Chelan: Rick made the motion to give $1,000 to the Miss Lake Chelan program, Sandy seconded the motion.
    2. Manson High School ASB Jazz Katz: $1,500 was requested to help pay for a trip to a jazz festival in California. Phil made the motion to give $1,000 with two contingencies: they raise enough money to attend and with Matt Charleton’s approval, Sandy seconded the motion.
  5. Fund Distributions
    1. Nkoilale School Uniforms: Once yearly we pay $724 to supply 29 students with school uniforms.
  6. Fund Transfers: Kelly made the motion to transfer the needed funds, Sandy seconded the motion.
    1. Move $10,000 from the General Fund into the 100-year project
    2. Move $5,000 from General Fund to Global Grants
  • Do not move $3,000 from the General Fund to Interact as they already have $7,000 in their account and no projects for the foreseeable future.
  1. Other Business
    1. Donations to Kisiriri Global Grant: Lester will provide a list of contributors to the board. He will also create a biannual newsletter that updates contributors regarding where their money has been spent.

Adjournment: 4:36pm

Next meeting: March 8, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

———————————————–

The CLUB

Call to Order: 4:37pm

Attending: President Lester Cooper, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Terry Johnson, Paul Gunn, Karen Pembroke and Tom Tochterman. Absent: President Elect Ty Witt and Past President Kevin Abel.

  1. Approval of Board Minutes: Rick made the motion to approve the board minutes, Kelly seconded the motion.
  2. Financial Report – Sandy Calicoat: There is a $1,500 discrepancy for the Rotary Christmas party. When we charged for the dinner, we didn’t take taxes and tips into account. Moving forward, we should make the necessary changes in the budget as this happened last year as well. Kirk made the motion to approve the financials, Phil seconded the motion.
  3. Old Business
    1. 100 Year Anniversary Project – Cooper/Jones: The PUD has given approval. 2018-2019 District grant request is in progress.
    2. Youth Exchange – Outbound – Kate Tomlinson: Nora is doing great. She has been gone 6 months now.
    3. Youth Exchange – Inbound: Fram and Hailey are going to Revelstoke.
  1. Committee Reports
    1. International Service – Kisiriri Project – Lester Cooper: Les will provide a list of what we can do to help keep the sewing room running.
    2. Membership – Paul Gunn: He wanted to know if he had latitude to make decisions, the board told him yes. According to the membership procedures, a letter needs to be created by the board regarding lack of attendance. Tiffany will write the letter and send to the board for approval before sending to the members that will be placed on probationary membership status.
  1. Other Business – Good of the Order
    1. Tom shared that he had met with Juli at KOZI regarding the Radiothon. They decided to move the date to October 27th since we are in a time crunch. Juli would still like to have the Golden Egg event and Tom will meet with her again to discuss those details.
    2. New Member Proposal – Chris Baker: Kirk made the motion to accept Chris Baker as a new member, Rick seconded the motion.
    3. Phil provided an update on Shore-to-Shore and asked about the possibility of Rotary taking on this event. More details forthcoming.

Adjournment: 5:45pm

Next meeting: March 8, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

2018-2019 Scholarships

/in /by

January 2018 Board Meeting Minutes

/in /by

The FUND

Call to Order: 4:01pm

Attending: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Past President Kevin Abel. Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Karen Feek, Jordana LaPorte and Terry Johnson.

  1. Financial Report – Of the $19,000 in scholarships, only $8,000 has been requested. Three students have not asked for their scholarship money. If they want to ask for it, they can but we are not going to pursue them. They have until February 1 to request the money. We currently have $187,000 in total in various classes. Most of the money is for the global grant, international projects and Dean Allen scholarships. The purchase of a Shelterbox was approved and money still in there. Have we not purchased it yet? Community Service Projects update – the Pilot House cost $2,000 with decking itself costing $1,400. We have invoiced the historical society and the Senior Center is going to pay for materials as well. Bills are being paid out of the club instead of the fund. There was discussion regarding community service recipients signing a liability release. Lester will talk to Jeff about creating a waiver so we will be covered if any injury happens to us. Rick made the motion to approve the financial report, Phil seconded the motion.

New Business:

  1. Grant Request: Chelan in Action – Fran Oswald

The grant request is to purchase water filtration devices to hand carry to Nicaragua on a mission. They cost $50 a piece, are self-contained and they will then show the Nicaraguans how to use them. They need 15 devices and are asking for $750.  Phil made the motion to approve the grant request, Terry seconded the motion. Further discussion: Is that the max amount they can take? Yes. Jordana will ask them to come to Rotary and share with us (be a program) after they have returned from their mission. She will also have them put the Rotary sticker on the devices

  1. Fund Distribution
  • A Request Form was created; Lester will send it to the board.
  • Nkoilale Student Outing – Mara Conservancy field trip for 28 students (3 boys). We paid $400 for a bus, meal and chaperones. Many had never seen a giraffe or hippo and none of them had ever been to the conservancy even though it’s 15 miles from their home.
  • Nkoilale Sewing Center – $870 to stock the sewing center with the goal being that the women will sew their own uniforms.
  • Tsavo Student Tuition – $560 to pay for Brian’s next semester at college. He has straight A’s except for one B.
  • Secondary School Tuition – We are paying $543 for Eric’s full year tuition which includes room, board and meals.
  1. Other Business
  • Donations to Kisiriri GG: The goal is to raise $50,000 for matching grants from RI. Currently, we have raised over $30,000. 4 Rotary clubs that have indicated they will make a contribution.

Adjournment: 4:52pm

Next meeting: February 15, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

————————————————-

The CLUB

Attending: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Past President Kevin Abel. Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Karen Feek, Jordana LaPorte and Terry Johnson.

Financial Report: Reported only through November. The bike ride is open for registration, 28 people have registered so far with 6 jerseys sold.  The Washington Federal account was closed in November. Fellowship activities, are we $32,000 short? No, the budget is for the whole year so we should be ok. Winterfest fundraiser – Ty tried and no one wanted to participate, he only received 3 responses. There are at least 15 new members within the last year and no one would commit. Ty had to then tell Phil that we couldn’t do it.  We have a definite problem engaging people to volunteer. Kevin made the motion to approve the financial report, Ty seconded the motion.

Old Business

  • 100 Year Anniversary Project – Cooper/Jones: The PUD Commissioners are in favor of the planet walk.
    • 2018-2019 District Grant Window is Open: The grant request must be submitted by February 15th.
  • Youth Exchange – Outbound: Kate Tomlinson: We will try to Skype Nora at our next meeting.

New Business

  • Community Service – Ty Witt: There is an emergency medical group that helps people live safely. They may be a possible way to find more projects as we currently do not have enough to keep our teams busy every weekend.

Other Business – Good of the Order

  • Invoices for dues are going out May 1st and need to be paid before June 30th.
  • Shore to Shore marathon: The event takes place September 8th. It is a sanctioned marathon. More information has been requested regarding participants, net proceeds, etc. Phil will bring that information to the next meeting.

Next meeting: February 15, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce