August 2017 Board Meeting Minutes

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Lake Chelan Rotary Fund

Board Meeting Minutes – August 10, 2017

Call to Order:  4:05PM

Attending Board Members: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Past President Kevin Abel.  Directors: Kirk McGovern, Rick Nedrow and Phil Moller. Club Members: Tom Warren (as proxy for Sandy Calicoat), Terry Johnson, Lyle Mettler (as proxy for Jordana), Karen Pembroke (served as Secretary in absence of Jordana LaPorte). Absent:  Interim Secretary Jordana LaPorte, Treasurer Sandy Calicoat, and Director Kate Tomlinson.

Approval of July Board Minutes: Not available for review, so no action to approve.

Financial Report:  Lester Cooper presented the financial report. The Fund balance at July 31, 2017 was $157,596.95.  Disbursements for scholarships will be shown in the August financial statements.

Old Business: None to report

New Business:

  1. Finance and Accounting Restructure: No further comments
  2. Website: The fund website will be located at lcrifund.org
  3. Grant Requests: Jordana LaPorte has requested a $1,200 grant for FFA/4H Youth Fund to help each of the local 53 4H students with financial assistance per pound for animals raised. This is an alternative to the animal going to auction which can result in a loss to the student, and works out to approximately $.05 per pound.  A motion was made by Rick Nedrow subject to excluding the prizewinning animals, which was seconded by Kevin Abel, with approval subject to Jordana’s final review and a final email vote to follow.

Other Business – Good of the Order:  None

Meeting adjourned at 4:25 p.m.

Next Meeting:  September 14, 4:00PM at the Chamber Office

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Lake Chelan Rotary

Board Meeting Minutes – August 10, 2017

Call to Order: 4:25PM

Attending Board Members: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Past President Kevin Abel.  Directors: Kirk McGovern, Rick Nedrow and Phil Moller. Club Members: Tom Warren (as proxy for Sandy Calicoat), Lyle Mettler (as proxy for Jordana), Karen Pembroke (served as Secretary in absence of Jordana LaPorte). Absent: Interim Secretary Jordana LaPorte, Treasurer Sandy Calicoat, Director Kate Tomlinson.

Approval of July Board Minutes: Ty Witt moved to approve, Rick Nedrow seconded the motion, motion carried.

Financial Report: Lester Cooper presented.  No detailed discussion required.  Kelly moved to approve, Kevin seconded the motion, motion carried.

Attendance: Rick Nedrow reported that he shows 84 club members, but only 81 are reported as having paid dues.  Further review to reconcile is in process.

Old Business:

  1. 100 Year Anniversary Project: Lester Cooper discussed approaching this as 10 projects, each for $10k, one per year for 10 years.  There would be benefit to keeping membership engaged, as well as establishing projects on an individual basis giving us the ability to apply for District grants for each. At the end of the 10 years we could celebrate community-wide to showcase all projects.  Tom Warren moved to approve, Ty Witt seconded the motion, motion carried.  We would benefit from appointing a grant writer within the club, and will put a grant writing discussion on the agenda for a future meeting.
  2. Youth Exchange – Outbound: Nora Hollingsworth has established her blog which can be found on the Lake Chelan Rotary website under Projects/Youth Exchange.
  3. Youth Exchange – Inbound: Thanks to Kirk McGovern who created the welcome banner for inbound exchange student Frame Vinaiphat, which Mandi Dawson took to the Wenatchee airport when she arrived to meet her host family.

New Business:

  1. Public Relations Budget: Guy Evans is our club’s new PR Director with the goal of increasing our club’s visibility through videos and various online and print media.  A budget of $750 remains for the year.
  2. Canada Fire Relief: Rick Nedrow spoke of the ongoing need for fire relief assistance in British Columbia and proposed donations from our Fund, which would be administered by the Kamloops Rotary Club to support people directly affected by the fires.  We discussed the need to keep some money in our fund given the likelihood of future need in our own immediate community. Tom Warren moved to authorize $250 from the Fund for the Kamloops Club, to be matched by Rotarians.  Kelly Allen seconded the motion and the motion was carried.
  3. Name Badges:New name tags and backings have been purchased.  The first badge will be free to members.  Tom Warren moved to charge members $10 for a lost/replacement badge, Rick Nedrow seconded the motion, motion carried.
  4. Sponsorship proposal: No new requests
  5. Membership Proposals: Kristen Ayling has withdrawn her application.  Bonnie Campbell has withdrawn her application for reconsideration later in the year.

Committee Reports:

  1. Vocational Service: No report
  2. International Service: No report
  3. Club Service:No report
  4. Community Service: Ty Witt reported that one project is under consideration.  A refresher course for members may generate expanded interest. Rather than waiting for Rotary to be asked to do projects, we may want to approach various entities to see if they need help, which might include schools, Heritage Heights, hospital room renovations, or mentoring.
  5. Membership:Discussed the need to keep our newer members informed of community service projects as well as discovering what they want to do for the community to get them engaged.  This will be discussed in more depth at the next Membership committee meeting, date to be determined.”
  6. Scholarships:No report.  Next meeting of the “new” scholarship committee, which will explore revised ways of awarding scholarships and headed by Mary Watson, is on August 23.
  7. Attendance:Dick Simonds and Barb Koenig have applied to be recognized under the “Rule of 85.”  Rick Nedrow moved to approve both, Kevin Abel seconded the motion, and motion was carried.

Other Business – Good of the Order:  None to report

Meeting adjourned at 5:30 p.m.

Next Meeting:  September 14, 4:00PM at the Chamber Office