February 2018 Board Meeting Minutes

The FUND

Call to Order: 4pm

Attending: President Lester Cooper, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering. Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Terry Johnson, Paul Gunn, Karen Pembroke and Tom Tochterman. Absent: President Elect Ty Witt and Past President Kevin Abel.

Approval of Board Minutes: Kelly made the motion to approve the board minutes, Phil seconded the motion.
Financial Report – Sandy Calicoat: $800 was removed from the budget for the pump track. As of 1/31, we have $225,000 in our account and all of the monies have been allocated.
New Business
Grant Requests
1. Miss Lake Chelan: Rick made the motion to give $1,000 to the Miss Lake Chelan program, Sandy seconded the motion.
2. Manson High School ASB Jazz Katz: $1,500 was requested to help pay for a trip to a jazz festival in California. Phil made the motion to give $1,000 with two contingencies: they raise enough money to attend and with Matt Charleton’s approval, Sandy seconded the motion.
Fund Distributions
1. Nkoilale School Uniforms: Once yearly we pay $724 to supply 29 students with school uniforms.
Fund Transfers: Kelly made the motion to transfer the needed funds, Sandy seconded the motion.
1. Move $10,000 from the General Fund into the 100-year project
2. Move $5,000 from General Fund to Global Grants

Do not move $3,000 from the General Fund to Interact as they already have $7,000 in their account and no projects for the foreseeable future.

Other Business
1. Donations to Kisiriri Global Grant: Lester will provide a list of contributors to the board. He will also create a biannual newsletter that updates contributors regarding where their money has been spent.

Adjournment: 4:36pm

Next meeting: March 8, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

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The CLUB

Call to Order: 4:37pm

Approval of Board Minutes: Rick made the motion to approve the board minutes, Kelly seconded the motion.
Financial Report – Sandy Calicoat: There is a $1,500 discrepancy for the Rotary Christmas party. When we charged for the dinner, we didn’t take taxes and tips into account. Moving forward, we should make the necessary changes in the budget as this happened last year as well. Kirk made the motion to approve the financials, Phil seconded the motion.
Old Business
1. 100 Year Anniversary Project – Cooper/Jones: The PUD has given approval. 2018-2019 District grant request is in progress.
2. Youth Exchange – Outbound – Kate Tomlinson: Nora is doing great. She has been gone 6 months now.
3. Youth Exchange – Inbound: Fram and Hailey are going to Revelstoke.

Committee Reports
1. International Service – Kisiriri Project – Lester Cooper: Les will provide a list of what we can do to help keep the sewing room running.
2. Membership – Paul Gunn: He wanted to know if he had latitude to make decisions, the board told him yes. According to the membership procedures, a letter needs to be created by the board regarding lack of attendance. Tiffany will write the letter and send to the board for approval before sending to the members that will be placed on probationary membership status.

Other Business – Good of the Order
1. Tom shared that he had met with Juli at KOZI regarding the Radiothon. They decided to move the date to October 27^th since we are in a time crunch. Juli would still like to have the Golden Egg event and Tom will meet with her again to discuss those details.
2. New Member Proposal – Chris Baker: Kirk made the motion to accept Chris Baker as a new member, Rick seconded the motion.
3. Phil provided an update on Shore-to-Shore and asked about the possibility of Rotary taking on this event. More details forthcoming.

Adjournment: 5:45pm

Next meeting: March 8, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce