January 2018 Board Meeting Minutes

The FUND

Call to Order: 4:01pm

Attending: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Past President Kevin Abel. Treasurer Sandy Calicoat and Secretary Tiffany Gering. Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Karen Feek, Jordana LaPorte and Terry Johnson.

Financial Report – Of the $19,000 in scholarships, only $8,000 has been requested. Three students have not asked for their scholarship money. If they want to ask for it, they can but we are not going to pursue them. They have until February 1 to request the money. We currently have $187,000 in total in various classes. Most of the money is for the global grant, international projects and Dean Allen scholarships. The purchase of a Shelterbox was approved and money still in there. Have we not purchased it yet? Community Service Projects update – the Pilot House cost $2,000 with decking itself costing $1,400. We have invoiced the historical society and the Senior Center is going to pay for materials as well. Bills are being paid out of the club instead of the fund. There was discussion regarding community service recipients signing a liability release. Lester will talk to Jeff about creating a waiver so we will be covered if any injury happens to us. Rick made the motion to approve the financial report, Phil seconded the motion.

New Business:

Grant Request: Chelan in Action – Fran Oswald

The grant request is to purchase water filtration devices to hand carry to Nicaragua on a mission. They cost $50 a piece, are self-contained and they will then show the Nicaraguans how to use them. They need 15 devices and are asking for $750. Phil made the motion to approve the grant request, Terry seconded the motion. Further discussion: Is that the max amount they can take? Yes. Jordana will ask them to come to Rotary and share with us (be a program) after they have returned from their mission. She will also have them put the Rotary sticker on the devices

Fund Distribution

A Request Form was created; Lester will send it to the board.
Nkoilale Student Outing – Mara Conservancy field trip for 28 students (3 boys). We paid $400 for a bus, meal and chaperones. Many had never seen a giraffe or hippo and none of them had ever been to the conservancy even though it’s 15 miles from their home.
Nkoilale Sewing Center – $870 to stock the sewing center with the goal being that the women will sew their own uniforms.
Tsavo Student Tuition – $560 to pay for Brian’s next semester at college. He has straight A’s except for one B.
Secondary School Tuition – We are paying $543 for Eric’s full year tuition which includes room, board and meals.

Other Business

Donations to Kisiriri GG: The goal is to raise $50,000 for matching grants from RI. Currently, we have raised over $30,000. 4 Rotary clubs that have indicated they will make a contribution.

Adjournment: 4:52pm

Next meeting: February 15, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

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The CLUB

Financial Report: Reported only through November. The bike ride is open for registration, 28 people have registered so far with 6 jerseys sold. The Washington Federal account was closed in November. Fellowship activities, are we $32,000 short? No, the budget is for the whole year so we should be ok. Winterfest fundraiser – Ty tried and no one wanted to participate, he only received 3 responses. There are at least 15 new members within the last year and no one would commit. Ty had to then tell Phil that we couldn’t do it. We have a definite problem engaging people to volunteer. Kevin made the motion to approve the financial report, Ty seconded the motion.

Old Business

100 Year Anniversary Project – Cooper/Jones: The PUD Commissioners are in favor of the planet walk.
- 2018-2019 District Grant Window is Open: The grant request must be submitted by February 15^th.
Youth Exchange – Outbound: Kate Tomlinson: We will try to Skype Nora at our next meeting.

New Business

Community Service – Ty Witt: There is an emergency medical group that helps people live safely. They may be a possible way to find more projects as we currently do not have enough to keep our teams busy every weekend.

Other Business – Good of the Order

Invoices for dues are going out May 1^st and need to be paid before June 30^th.
Shore to Shore marathon: The event takes place September 8^th. It is a sanctioned marathon. More information has been requested regarding participants, net proceeds, etc. Phil will bring that information to the next meeting.

Next meeting: February 15, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce