September 2017 Board Meeting Minutes

Lake Chelan Rotary Fund Meeting

Minutes – September 14, 2017 at 4pm

Call to Order: 3:57pm

Attending Board Members: President Lester Cooper, Past President Kevin Abel, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering. Directors: Rick Nedrow, Kirk McGovern, and Phil Moller. Club members: Guy Evans, Lyle Mettler, Karen Pembroke, Terry Johnson and Kate Tomlinson.

Approval of Board Minutes: There was one correction to the old minutes under Grant Request, $.15 needs to be changed to $.05. Rick made the motion to change the August minutes, Sandy seconded the motion.

Financial Report – Sandy Calicoat: Everything but the Radioathon will show up on the Fund balance sheet. As of August 1^st, we have a total of $178,000 in our account. All scholarship checks have been signed and sent. $6,400 is still owed from Century Challenge sponsorship dollars. In the club’s budget, we are still budgeting to spend $10,000 each year, on Interact, the Nkoilale school and Shelterbox all should be on Fund budget. Rick made the motion to approve the financial report, Phil seconded the motion. Motion carried unanimously.

New Business

Community Grants
Manson Middle School ASB – The request is for $1,500 to buy shoulder pads for the middle school football team. Request died for lack of motion.
Chelan Chase – $1,000 requested and we have never been asked before. We are supporting them with volunteers and registration. We would be a sponsor rather than a grant. Phil made the motion to approve the $1,000 request because we are already reaping benefits, Kelly seconded the motion.

Other Business – Good of the Order

Lyle spoke about the TLC initiative from Kathy Miller and shared that the cost to sponsor an elderly person was only $700. They are trying to get enough money to support 20 people. Lyle thought Rotary should put money into elder care.

Adjournment – 4:20pm

Next Meeting: October 12, 2017 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

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Lake Chelan Rotary Club Board Meeting

Minutes – September 14, 2017 at 4pm

Call to Order: 4:22pm

Approval of Board Minutes: Rick made the motion to approve the August Board minutes, Sandy seconded the motion.

Financial Report – The Washington Federal account can be closed as was voted on two meetings ago. The only fundraising activity included in the financial report is the Radioathon. President Lester Cooper was told verbally that John Peehl resigned but none of us are sure. This is problematic because we are paying Rotary International for people who are not members. It was decided that moving forward, we will send out invoices May 1^st. 16 members who have not paid will be contacted directly and sent a new invoice. Vice President Kelly Allen made the motion to approve with a second to the motion made by Kirk.

Attendance: John Ausnes submitted request for rule of 85. Past President Kevin Abel so moved, President Elect Ty Witt seconded the motion.

Old Business:

100 Year Anniversary Project: Additional information on the Planet Walk project item will be presented at the next meeting.
Youth Exchange – Outbound: Nora Hollingsworth plans to attend Rotary meetings at her local club in India once a week, and will be going on an 18 day trip with her host family soon. Interested students for next year need to be identified.
Youth Exchange – Inbound: Frame Vinaiphat will attend the September 19 lunch meeting.

New Business:

Membership Proposals: no comments
Initiative for Rural Development: no comments
International Peace Conference: This conference is in February in Vancouver, B.C. and may be of interest to members and the Board. Lester will be attending.
District Governor Meeting at Gamble Sands October 2, 2017: Meeting begins at 5:30 p.m. We need a representative from our club to attend.
Fusion – Tutoring and Mentoring: This is an opportunity for expanded focus and community service for our club. Discussed building a member skills matrix so that mentees can choose who they want to work with (doctors, accountants, etc.). Kelly Allen will present more information about Fusion at the next board meeting.
Interact Involvement: Discussed in conjunction with Member Involvement.
Member Involvement: We need to determine how to get members to share what they want to do for the club. Allocating part of a lunch meeting to explore interests is one way to do this. Discussed creating a simple survey with several defined areas of service (seniors, youth, outdoor service, etc.) to gauge interest, and also determine days of the week and hours that members are able to serve.

Committee Reports

Vocational Service – no comments
International Service – no comments
Club Service – no comments
Community Service – Ty Witt: We have a large percentage of our membership signed up for community service teams. The key is to find appropriate projects that align with member interests. Guy Evans will be working to expand our club’s exposure in the community through various media and raising awareness of our willingness to do community service projects.
Membership – no comments
Newsletter – no comments
Scholarships: Kirk McGovern reported that recommendations are being documented subsequent to the last scholarship committee meeting, with plans for academic and vocational scholarship awards at both Chelan and Manson High Schools as well as an emergency fund which would be used to keep challenged students in school based on specific needs.

Other Business – Good of the Order: Guy gave a PR report stating that the District wants to promote Rotary and he will explore further. He intends to get blurbs out to the media a month in advance and invite them to our Rotary meetings and we would then provide lunch on us. It was mentioned that the Community Service Team needs some PR due to the lack of response from the community. It was suggested that Guy post snippets of the newsletter on Facebook and boosting those posts.

Adjourned – 5:40 p.m.

Next Meeting: October 12 at 4:00pm

Sage Board Room, Lake Chelan Chamber of Commerce