November 2017 Board Meeting Minutes

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Lake Chelan Rotary Fund Meeting

Minutes – November 9, 2017 at 4pm

Call to Order: 4:01pm

Attending Board Members: President Lester Cooper, President Elect Ty Witt, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern and Phil Moller. Club members: Lyle Mettler, Jordana LaPorte (proxy for Vice President Kelly Allen) and Karen Feek (proxy for Kevin Abel). Absent: Rick Nedrow. Kate Tomlinson, Vice President Kelly Allen and Past President Kevin Abel.

Financial Report – Sandy Calicoat: The $1,500 allotted for the pump track can be removed because Kelly was rejected at the City Council level.  Kirk made the motion, Ty seconded the motion.  

Discussion:

  • Senior Living (TLC) fund. The $700 check hasn’t been sent to Chelan Valley Hope (TLC) but Lyle requested that a letter be included explaining the donation.
  • Interact funds need to be moved to the fund.
  • The $10,000 grant for the Planet Walk is at a stand still as we don’t have support from Public Works. We have until February 1stto submit the grant. The Chelan County PUD is on board; the City is the hold up.
  • We have outstanding scholarship funds still on the books for Karina Mendoza and Denise Montalvo as they haven’t requested their scholoarship money. It’s their responsibility to get in touch with us.

Adjourned: 4:16pm

Next meeting: December 7, 2017 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

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Lake Chelan Rotary ClubBoard Meeting

Minutes – November 9, 2017 at 4pm

Call to Order: 4:17pm

Attending Board Members: President Lester Cooper, President Elect Ty Witt, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern and Phil Moller. Club members: Paul Gunn, Jordana LaPorte (proxy for Vice President Kelly Allen) and Karen Feek (proxy for Kevin Abel). Absent: Rick Nedrow. Kate Tomlinson, Vice President Kelly Allen and Past President Kevin Abel.

Approval of Board Minutes – Phil made the motion to approve the October board minutes, Sandy seconded the motion.

Financial Report – Sandy Calicoat: We are not in arrears. There are still 5 people who have not paid membership. Paul has spoken to them and sent out new bills. Dial Jones is no longer a member. Fixed assets, aren’t those last year’s expenses? Yes, the balance sheet is cumulative so it reflects history. The equipment will forever sit on the balance sheet unless we get rid of it. Phil made the motion to approve the financials, Ty seconded the motion.

Membership Proposals:

  1. Dianne Klinger, Erin McCardle, Don Christenson –Tiffany made the motion to send all three membership proposals to the Rotary membership, Karen seconded the motion.Discussion: Tiffany will tell Paul the membership decisions so he knows how to proceed.
  2. Anticipated Membership Objections: Skip Moorehouse was approved at the board level as a new member. Lester did not put his name in the newsletter until after the election as he was running for City Council. Skip asked Lester if his membership was approved. Apparently there is one Rotarian that will object to his membership because of an email that he wrote to Rotary distribution list. It needs to be communicated to all Rotarian that the use of membership book is for Rotarians only, no one else. Paul will contact Skip and verify interest. If he is still interested, Skip will be put it in the newsletter. Ty made a motion, Tiffany seconded the motion.
  3. Membership Limits (Jordana) – due to space issues. With over 100 people, it becomes less personal. It was recommended that we don’t go past 100-110 members while also leaving some room for growth unless we want to split into 2 clubs. It was suggested that we cap the membership at 100 and include the Rule of 85 members.
  4. Club within Club – Hailey Allen is interested in having evening meetings as she thinks more millenials will attend. Paul will reach out to her to obtain a proposal to bring to the board.
  5. Winterfest – Logo Block: Sandy moved that we sponsor a logo ice block, Ty seconded the motion.
  6. Proposed Scholarship Program – CHS, November 17ththere will be an assembly for seniors that Lester and Servando plan on attending. The next scholarship committee meeting is November 29th.

Committee Reports

  1. International Service – Kisiriri Project – Lester Cooper: We are moving ahead with the global grant and getting information on the website is most important. The funds would go to sanitary bathrooms, clean water and renovated classrooms.
  2. Community Service – Ty Witt – Librarian Steps: The librarian needs steps at her personal home. Grange Sewer: The Manson Grange applied for a grant for a sewer update that was denied. The Community Foundation “helping hands” could have funds for this and we would supply the labor.

Adjourned: 5:30pm

Next meeting: December 7, 2017 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce